Position Title: Executive Assistant (Part-Time / Casual)
Department: Administration
Employment Type: Part-Time / Casual (as needed, including holiday coverage)
Location: Municipality of Miramichi River Valley

Position Summary

The Municipality of Miramichi River Valley is seeking a highly professional and adaptable Executive Assistant to provide administrative support to the Chief Administrative Officer (CAO) and municipal staff on a part-time, as-needed basis. This role is critical in ensuring the efficient operation of the municipal office, including coverage during holidays, staff absences, and peak workload periods.

Key Responsibilities

• Provide comprehensive administrative support to the CAO and municipal staff.
• Prepare, format, and proofread correspondence, reports, and other official documents with a high level of professionalism.
• Create and manage spreadsheets, databases, and presentations using Microsoft Word, Excel, and PowerPoint.
• Research potential funding opportunities and assist with grant application preparation for municipal projects.
• Serve as the first point of contact for the public, answering calls, responding to inquiries, and welcoming visitors in a courteous and professional manner.
• Maintain accurate and organized filing systems, both electronic and paper-based.
• Assist with scheduling, meeting coordination, and preparation of minutes as required.
• Perform general office duties to support the efficient daily operations of the municipal office.

Qualifications and Requirements

The successful candidate will possess:

• Office Administration Certificate with a minimum of two years’ experience in office administration, or an equivalent combination of education, training, and experience.
• Proficiency in correspondence, record keeping, spreadsheets, and word processing.
• Exceptional interpersonal, communication, and customer service skills.
• Strong organizational and prioritization abilities, with the capacity to manage multiple tasks, accurately enter data, and work independently.
• Flexibility and adaptability in a dynamic work environment.
• Ability to work collaboratively in a team environment.
• High level of initiative, sound judgment, and the ability to operate with minimal supervision.
• Must be bondable.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Availability to attend evening and/or weekend meetings or events as required.
• Bilingualism considered an asset.

Work Conditions

• Office environment with frequent interaction with the public and municipal staff.
• Part-time, casual schedule: hours will vary based on operational requirements, holiday coverage, and workload demands.

Compensation & Benefits

• Wage: To be determined based on experience and qualifications

How to Apply

Qualified applicants are invited to submit a cover letter and resume to:

Tina Hayes, CAO/Clerk
Municipality of Miramichi River Valley
Email:
Mail: 12 South Bartholomew Road, Blackville, NB    E9B 1N2

Application Deadline: September 26, 2025

The Municipality of Miramichi River Valley is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.